How OnHires Used Databar to Cut Research Time by 80% and Double Response Rates

Impact at a Glance

"Tech recruitment requires real-time data, especially in emerging sectors," explains Ihor, Head of LeadGen at OnHires, while describing how his team transformed their entire recruitment process. Within just weeks of implementing Databar, they cut their research time from three hours to fifteen minutes per role and doubled their email response rates from 12% to 26%, while eliminating five-figure annual data subscription costs.

The Company

For OnHires, a recruitment agency specializing in Web3/Blockchain, AI, and FinTech sectors, staying ahead of the competition means identifying and engaging top talent faster than anyone else. Operating across 80 countries in some of tech's most dynamic spaces, they faced a challenge familiar to many recruitment agencies: the endless cycle of manual research and verification eating away at valuable recruitment time.

Life Before Databar

Before discovering Databar, OnHires' team was caught in a costly and time-consuming routine. Every day, recruiters would check LinkedIn, Indeed, and countless company websites for new job postings. They'd cross-reference positions across platforms to verify if roles were still open, search through multiple paid databases to find decision-makers, and manually verify contact information across different sources.

The Daily Struggle

The process wasn't just tedious—it was expensive. "We were spending five figures annually on multiple data subscriptions, yet still had to manually verify everything," Ihor recalls. "Our recruiters were spending more time researching than actually recruiting."

The Solution

The initial goal was simple: reduce their data costs. But what started as a cost-saving initiative quickly evolved into something much more significant. "We quickly realized we weren't just saving money – we were able to build systems taking over huge parts of our research workflow and outbound process," Ihor explains.

Building the Automated Workflow

Within their first week of using Databar, OnHires built an automated workflow that transformed their entire approach to recruitment:

• Deployed pre-built scrapers across multiple platforms for automatic job discovery
• Implemented automatic company information gathering through LinkedIn profile enrichments
• Integrated Hunter.io for department-specific email identification at companies
• Added Emailable verification for email contact data accuracy
• Incorporated AI-powered tools for personalized outreach at scale

Immediate Results

The impact was immediate and dramatic. "The first week we used Databar, we placed a Web3 developer within days of their jobs being posted," Ihor shares. "Previously, we might have missed these opportunities entirely due to our manual research process."

Measurable Improvements

• Research time slashed from 3 hours to 15 minutes
• Email response rates jumped from 12% to 26%
• Eliminated five-figure annual data subscription costs
• Improved data accuracy despite faster processing
• Increased recruiter productivity by 4x

The Team Impact

Perhaps the most significant change has been in how OnHires' recruiters spend their time. Instead of spending hours on manual research and verification, they can focus on what they do best: building relationships with candidates and clients. The workflow handles the time-consuming tasks in the background, while recruiters focus on high-value activities that truly require human touch.

Looking Ahead

Looking ahead, OnHires continues to refine and expand their automated workflow. They're exploring new ways to leverage AI for even more personalized candidate engagement, while constantly fine-tuning their processes to maintain their competitive edge in the fast-moving tech recruitment space.

The Future of Tech Recruitment

The lessons from OnHires' transformation are clear: in a competitive recruitment industry, success isn't just about having access to data—it's about having the right tools to gather, verify, and act on that data efficiently. By eliminating the manual burden of research and verification, they've created a foundation for sustainable growth that allows their team to focus on what matters most: connecting the right talent with the right opportunities.

Ready to cut your research time by 80% and double your response rates? Learn how Databar can improve your recruitment process today.

Looking for exceptional tech talent? Visit OnHires to connect with thoroughly vetted professionals in Web3, AI, and FinTech.